Claiming Mileage as a Substitute Teacher

Questions answered in this section:

How long have I been able to claim mileage?

Can I still claim mileage if I’m on a part-time contract and do subbing on the side?

How often should I submit mileage claims?

My mileage claim was declined. What happened?

Am I eligible to claim mileage?

Clause 5.3.6 of the Collective Agreement refers to very specific circumstances under which substitute teachers may claim mileage. You may claim mileage if you accept two substitute teaching jobs on a single day and travel is required by your own personal vehicle between one site and another. Only the distance between the two school sites (usually the most direct route) may be claimed. You may not claim mileage for travel between your personal home and school at the start or end of the day.

How do I claim mileage?

Download the Kilometre Travel Log form from CBE Insite and record each mileage claim on a separate line. Save the file to your computer. This will form part of your records. You do not need to sign it. Email the file as a PDF attachment to recruitment@cbe.ab.ca. Reimbursement will appear on a future regular paycheque.

How long have I been able to claim mileage?

Clause 5.3.6 in the Collective Agreement, the first of its kind in Alberta, became effective at the start of the 2014/15 school year. Substitute teachers are able to claim kilometerage on the same basis as other employees.

Can I still claim mileage if I’m on a part-time contract and do subbing on the side?

Under specific circumstances. If you provide contracted service to the Board only on certain days of the week, and on a non-contract day you accept two half-day substitute teaching jobs (where travel between two school sites is required), you may claim mileage for the travel between schools on that day. You are not eligible to claim mileage for travel between your contract work and a same-day substitute assignment (e.g. part-time contracted work in the morning and then travel to an afternoon substitute assignment).

How often should I submit mileage claims?

The CBE has asked that substitute teachers submit mileage claims only once per month.

My mileage claim was declined. What happened?

A number of issues can arise that result in a declined claim. (1) You may have tried to claim mileage for the wrong date, (2) your travel claim and the job data in SmartFindExpress don’t match, (3) you attempted to claim travel for a route that was not the most direct route between two sites, (4) you attempted to claim travel between your home and a school, (5) you attempted to claim mileage between a school where you provided contract service and a school where you provided substitute teaching service.

If you have questions or concerns about claiming mileage as a substitute teacher, please CONTACT US.